EDU · Fee Management

Fee management.One connectedflow.

Q: Can EDU support different fee structures for different programmes or student groups?

Yes. Fee structures can be configured according to institutional requirements such as academic year, campus, class, course, section, category or individual student.

Q: Can payments be collected online and at the counter?

EDU can support connected digital payment workflows alongside institution-managed collection processes, with receipts and student balances kept linked to fee records.

Q: How are outstanding dues and reminders managed?

Finance teams can review outstanding amounts, ageing and follow-up status, then run reminder or recovery workflows according to the institution’s configured policies and communication integrations.

Q: Can concessions and adjustments follow approvals?

Yes. Concessions and adjustments can be controlled through configured approval workflows so the requested adjustment, approver state and final payable remain visible.

Q: How does EDU help reconcile payment gateway transactions?

Payment references, receipts and EDU fee records can be reviewed together so matched transactions, suggested matches and exceptions are easier for finance teams to identify.

Q: Does Fee Management connect with Tally and the wider EDU ERP?

EDU supports connected finance workflows and Tally integration, while Fee Management can also participate in workflows with admissions, student records, transport, hostel, communication and reporting.

Configure fee structures, record collections, manage dues, issue receipts, review reconciliation and keep related finance records connected in EDU.

Explore Fee Management ↓For schools, colleges, universities & multi-campus groups

Fee Operations OverviewMain Campus · AY 2026–27 · updated 20 Aug, 4:20 PM

Demo · live-style

Total demand₹3.56 Cr

Collected₹2.88 Cr

Outstanding₹68.0 L

Collection rate80.9%

Monthly collectionsApr–Aug 2026

AprMayJunJulAug

Y-axis: Collected amount (₹ lakh)X-axis: Month

Recent paymentsToday

STU-26-1042Tuition · UPI · 11:42 AM₹18,500

STU-26-2186Semester fee · Net banking · 11:17 AM₹36,400

STU-26-3092Hostel fee · Card · 10:54 AM₹22,750 · Review

EDU · Fee ManagementExecutive Fee Snapshot

Updated

Total demand₹3.56 Cr

Collected₹2.88 Cr

Outstanding₹68.0 L

Collection progressCurrent term · by class

Tuition88%

Transport74%

Hostel63%

X-axis: Collection rate (%)Y-axis: Fee head

Recent activityToday

Receipt EDU-RCP-260820-8142UPI · Annual Tuition

₹18,500

Receipt EDU-RCP-260820-8144Net Banking · Hostel

Review

01 · StructureAY 2026–27

Build fees around the institution.

Structure fee heads, applicability and schedules without forcing every learner into one template.

02 · Collect20 Aug · 4:20 PM

Review the counter before closing.

Check collections, receipts, cash and bank instruments before the fee counter closes for the day.

03 · Reconcile12 to review

Know what matched. See what did not.

Bring gateway references, receipts and fee records into one reviewable workspace.

One fee payment updates every linked record

One payment.Linked records update.

When a fee payment is recorded, the student balance, receipt and reconciliation record can stay linked so finance teams can review the transaction in context.

Payment received · connected across EDU

Fee setupStructure Builder

Draft

Fee heads6

Instalments4

Students487

TuitionQuarterly · Grade 8₹54,000

TransportRoute-based₹14,400

ActivityAnnual₹6,400

Concession ruleCategory-basedActive

SchedulesInstalment Planner

AY 2026–27

✓Instalment 110 Apr · 25%₹18,700

✓Instalment 210 Jul · 25%₹18,700

3Instalment 310 Oct · 25%₹18,700

4Instalment 410 Jan · 25%₹18,700

DuesRecovery Queue

12 priority

Ageing exposureOutstanding by age

Current₹24.4 L

16–30 days₹18.6 L

31–60 days₹12.8 L

60+ days₹12.2 L

X-axis: Outstanding amount (₹ lakh)Y-axis: Ageing bucket

STU-26-508862 days overdueCall

STU-26-774235 days overdueWhatsApp

AdjustmentsConcession Approval

CON-2608-041 · L2/3

Requested15%

Value₹8,100

New payable₹45,900

Approval stagesCON-2608-041

1234

RequestedFinance reviewApproverApplied

✓Request submittedParent support document attachedDone

2Finance reviewPolicy and amount validationNow

3Final approvalPrincipal / authorised approverNext

FinanceReconciliation Workspace

20 Aug · 4:05 PM

Checked326

Matched313

Suggested1

Exceptions12

RZP-260820-482916 ↔ EDU-RCP-260820-8142₹18,500 · exact amount and referenceMatched

HDFC-UTR-60238174 ↔ EDU-RCP-260820-8143₹36,400 · bank reference linkedMatched

UPI-326618451902 ↔ No receipt₹7,800 · student record requiredReview

AccountingAccounting Export Batch

248 entries · Batch FB-200826-04

✓Fee receiptsMapped to income ledgersPosted

✓ConcessionsAdjustment voucher preparedReady

3Batch validation2 records require mappingReview

4Export / syncConfigured accounting exportNext

Institution scaleMulti-campus View

4 campuses

North87%

South82%

City91%

West79%

Campus collection rankingFour-campus comparison

North Campus₹1.86 Cr

South Campus₹1.49 Cr

City Campus₹2.27 Cr

West Campus₹1.56 Cr

X-axis: Collection rate (%)Y-axis: Campus

ManagementOverdue Trend

20 Aug

Demand₹8.42 Cr

Collected₹7.18 Cr

Outstanding₹1.24 Cr

Exceptions14

Tuition feeLargest collection head86%

Transport fee18 routes · 4 campuses79%

Hostel fee6 blocks · 312 residents88%

Payment completedReceipt & Ledger

EDU-RCP-260820-8142

Student IDSTU-1042

ModeUPI

Amount₹18.5K

Student fee balance changeAfter ₹18,500 payment

₹42.7KBefore payment

₹18.5KPayment

₹24.2KBalance due

Y-axis: Amount (₹ thousand)X-axis: Account state

✓Receipt generatedPayment successfulDone

✓Student ledgerBalance recalculatedUpdated

Main CampusMain Campus Fee Position

20 Aug · 4:20 PM

Demand₹3.56 Cr

Collected₹2.88 Cr

Outstanding₹68.0 L

Exceptions6

Unmatched paymentUPI · ₹7,800Review

Concession approvalSTU-26-3908Pending

Fee headsFee Head Collection

Updated now

Tuition86%

Transport79%

Hostel88%

Other heads81%

Collection rate by fee headCurrent term

Tuition86%

Transport79%

Hostel88%

Other heads81%

X-axis: Collection rate (%)Y-axis: Fee head

Audit trailFee Change Audit Log

Finance workspace

Fee changes by type13–20 Aug

6Structure

14Concession

3Reversal

5Mapping

Y-axis: Number of logged changesX-axis: Change type

Fee structure editedGrade 8 Tuition · 19 Aug, 2:14 PMLogged

Concession approvedCON-2608-041 · 20 Aug, 3:08 PMLogged

Receipt reversal requestedEDU-RCP-260820-8098 · 20 Aug, 3:22 PMReview

Ledger mapping changed2 receipt rows · 20 Aug, 3:56 PMLogged

Connected workflowFee Module Connections

Active

Payment dataGateway

Bank dataReference file

AccountingExport

Payment gateway recordPayment reference and amountImported

Bank reference fileUsed during reconciliationAvailable

Accounting exportReceipt and adjustment entriesPrepared

Payment workflowStudent Payment Journey

3 of 5 complete

✓Amount dueInstalment and breakup presentedDone

✓Payment confirmedReference capturedDone

✓Receipt issuedFamily notifiedDone

4ReconciliationGateway match queuedNext

Fee Operations Overview

A connected view of fee operations.

Review fee structures, collections, outstanding balances, reconciliation status and reporting from related fee records.

Explore the module ↓

₹

Accounts Head · Fee PositionAY 2026–27 · sample institution data · updated 20 Aug, 4:20 PM

Updated 4:20 PM

Net fee demand₹8.42 Cr

Collected₹7.18 Cr

Collection rate85.3%

Outstanding₹1.24 Cr

Overdue₹68.0 L

Unreconciled₹0.64 L

Net Demand vs CollectionApr–Aug 2026

AprMayJunJulAug

Net demandCollectedCollection rate85% target

Y-axis (bars): Amount (₹ crore)X-axis: Month · Line: Collection rate (%)

Action CentreItems needing finance action

STU-26-0414 · overdue 68 daysTuition + transport outstanding₹42,850

UPI-326618451902 · unidentified creditBank credit available; student not allocated₹22,750

RFD-2608-018 · refund approvedBank credit to parent pending₹12,600

CHQ-260820-004 · cheque deposit pendingFee counter · instrument received today₹15,000

Receivables Ageing₹1.24 Cr outstanding

Not due ₹56.0 L1–30 days ₹31.4 L31–60 days ₹18.2 L61–90 days ₹10.6 L90+ days ₹7.8 L

X-axis: Share of outstanding (%)Segments: Ageing bucket

Payment Mode MixCollected amount · current term

UPI 38%Net banking 24%Card 21%Cash 13%Cheque / DD 4%

X-axis: Share of collected amount (%)Segments: Payment mode

Explore the fee journey

Fee Administrator / Bursar

Know what is due next.

Demand, outstanding, upcoming instalments and overdue accounts stay visible before follow-up starts.

Parent / Student

Know what to pay.

A clear fee account shows the current due, instalment context, payment options and receipts.

Finance Head / Management

Compare campuses by exposure.

Collection rate alone can hide scale. Compare collection rate, overdue value and fee demand together.

When fee operations stay fragmented

Fragmented fee records reduce financial visibility.

Collections live in too many places.

Counter collections, payment gateways, spreadsheets and student records can become disconnected — leaving finance teams to verify the same payment more than once.

Dues are visible, but not actionable.

Knowing the outstanding amount is not enough. Teams need ageing, follow-up status, reminder history and the next action connected to each account.

Reconciliation slows the close.

When gateway references, receipts, fee ledgers and accounting records do not align, finance teams spend time chasing exceptions instead of managing the institution.

A connected fee operations workspace

Connected views for day-to-day fee operations.

Collections, recovery and reconciliation each need different information: collection totals, overdue accounts, payment references and exception records.

₹

Fee Counter ClosingMain Campus · 20 Aug 2026 · 4:20 PM

Open

Collected today₹8.42 L

Receipts issued248

Cash in hand₹1.12 L

Online / bank₹6.68 L

Today's Collection by Payment Mode248 receipts · ₹8.42 L

₹3.18 LUPI
116 receipts

₹2.06 LNetBanking
57 receipts

₹1.44 LCard
43 receipts

₹1.12 LCash
28 receipts

₹0.62 LCheque/DD
4 receipts

Y-axis: Collected amount (₹ lakh)X-axis: Payment mode

Counter & Deposit StatusClosing checks

Cash counted vs receipts₹1.12 L / ₹1.12 L

28 cash receipts · no difference

Cheque / DD deposited3 of 4

₹47,000 deposited · ₹15,000 pending deposit

Online payment records216 receipts

UPI + NetBanking + Card · ₹6.68 L

Receipt sequence248 issued

EDU-RCP-260820-8019 to EDU-RCP-260820-8266 · 0 gaps

Fee Administrator · ReceivablesAY 2026–27 · all active student fee accounts

Follow-up

Net demand₹8.42 Cr

Collected₹7.18 Cr

Outstanding₹1.24 Cr

Overdue₹68.0 L

Receivables Ageing₹1.24 Cr outstanding

Not due₹56.0 L

1–30 days₹31.4 L

31–60 days₹18.2 L

61–90 days₹10.6 L

90+ days₹7.8 L

X-axis: Outstanding amount (₹ lakh)Y-axis: Ageing bucket

Upcoming Dues & Follow-up₹56.0 L not yet due

Next 7 days₹18.4 L126 student accounts

8–30 days₹22.6 L184 student accounts

31+ days₹15.0 L111 student accounts

STU-26-0414₹42,850 · 68 days overdue · last reminder 18 Aug

Call

STU-26-0727₹31,240 · 44 days overdue · WhatsApp delivered

Follow up

STU-26-0939₹28,760 · 33 days overdue · payment plan requested

Review

↔

Payment ReconciliationSettlement batch · 18–20 Aug 2026

12 exceptions

Recorded₹24.40 L

Bank credited₹23.92 L

Reconciled₹23.76 L

Unreconciled₹0.64 L

Payment-to-Reconciliation Stages326 recorded transactions

Recorded326 · ₹24.40 L

Gateway / bank confirmed322 · ₹24.18 L

Settlement generated320 · ₹24.05 L

Bank credited317 · ₹23.92 L

Student matched315 · ₹23.84 L

GL posted314 · ₹23.76 L

Stage width: Transactions completing each stepLabels: Count and amount

Exception Ageing12 open · ₹0.64 L

<1 day

7 · ₹24K

1–3 days

3 · ₹18K

4–7 days

1 · ₹12K

8+ days

1 · ₹10K

X-axis: Open exception count / valueY-axis: Pending duration

UPI-326618451902Unidentified credit · ₹22,750 · 1 day

Allocate

HDFC-UTR-60237588Amount mismatch · ₹12,000 · 5 days

Review

Linked payment recordsPayment references, receipts and student balances can be reviewed together when checking a transaction.

Task-specific viewsCollection, recovery and reconciliation views surface the information needed for each finance task.

Exception-focused reviewUnmatched payments, overdue accounts and pending actions remain visible for follow-up.

Fee Management capabilities

See the fee data that needs attention.

Review fee structures, due dates, collection patterns, receivables, adjustments and refunds with views suited to each task.

Demand

Understand the real collectible demand

See how scholarships and concessions reduce gross demand to the amount the institution is actually expected to collect.

Instalments

See what becomes due next

Fee staff can prepare reminders and follow-up before a large instalment date arrives.

Daily collection

Spot fee-deadline collection peaks

A calendar view makes high-collection days and unusual low-collection days immediately visible.

Receivables

Find where overdue exposure is building

Compare ageing by campus instead of assuming the campus with the largest absolute balance is automatically the weakest performer.

Adjustments

Keep fee adjustments visible

Accounts teams can see how approved scholarships and concessions affect net demand across campuses.

Refunds

Know which refunds are still pending

Track each refund from request through approval and bank credit instead of treating all approved refunds as complete.

Fee Management within the EDU ERP

Fee records connected with campus operations.

Student records, transport or hostel charges, payment communication and finance reporting can contribute to the same fee workflow where configured.

Fee ManagementConnected

Demand₹3.56 Cr

Collected₹2.88 Cr

Outstanding₹68.0 L

Receipts by day14–20 Aug

Y-axis: Receipt countX-axis: Date (Aug)

14151617181920

Mode mixTerm

UPI 38%NetBanking 24%Cards 21%Counter / other 17%

Annual TuitionCollected

Transport ChargeApplied

Hostel ChargeSynced

Payment ReceiptPosted

Admissions

1,284 applicants · 842 fee plans assigned

Conversion stagesAdmissions funnel

Applicants1,284

Eligible1,067

Assigned plan842

X-axis: Admission stageY-axis: Student count

Enrolment creates the student record and the applicable fee plan can be assigned.

Student Records

483 complete records · 4 need review

Fee applicability details487 students

Complete 483Needs review 4

Programme, category and student details keep fee applicability connected.

Transport

18 chargeable routes · N-04 occupancy 88%

Route occupancyChargeable routes

N-0444/50 seats

S-0237/50 seats

X-axis: Occupancy (%)Y-axis: Route

Route-based transport charges can participate in the same student fee account.

Hostel

228 of 300 beds currently billable

OccupancyBillable capacity

Occupied 228 / 300Available 72 / 300

Allocation-related charges stay visible alongside the rest of the student’s fees.

Communication

1,186 fee reminders sent on 20 Aug

Reminder mix1,186 reminders · 20 Aug

WhatsApp 617SMS 368Email 201

Due dates and follow-up states can trigger configured payment communication.

Finance & Reporting

Receipt value trend · Jul–Oct

Receipt value by monthJul–Oct

Y-axis: Receipt value (₹ lakh)X-axis: Month

JulAugSepOct

Receipts, reconciliation, accounting and management visibility stay connected downstream.

Fee event → connected workflow

What institutions say about EDU.

"EDU has empowered MWS with real-time data and customizable dashboards. We now make quicker, smarter decisions that directly enhance our students' academic experience."

Ms.Savneet Chawla

Director, Millennium World School

EDU’s centralized platform has transformed how we manage academic data, attendance, and fees. The real-time notifications and communication tools ensure everyone stays informed.

Advocate Harman Sandhu

Academic Director, International Public School

EDU’s seamless adaptability across our school network, paired with its AI-driven insights, has greatly streamlined our administrative tasks. This has allowed us to focus more on fostering strategic growth and enhancing the student experience.

Mr. Samuel

Principal, St. Thomas Senior Secondary School

"EDU’s intelligent automation has transformed our daily operations, from fee management to attendance. The platform has streamlined workflows and significantly reduced manual errors."

Mrs. Gurpreet Kaur Chandok

Principal, Shri Ram Global School

"EDU’s scalability and customizable features have been invaluable in managing our diverse needs, from student performance tracking to payroll, all within one platform."

Sr. Shanthi D’Souza

Principal, Sacred Heart Convent International School

"The seamless integration of EDU with our existing systems has reduced administrative complexity, while real-time communication tools have fostered stronger connections with parents and staff." connections with parents and staff."

Sr. Veena D’Souza

Principal, Sacred Heart Convent School

EDU revolutionizes financial management with automated invoicing, transparent fee processes, real-time insights, robust security, and seamless integrations, ensuring efficiency, accuracy, timely payments, and confidence for modern campus operations.

Mr. Satwinder Singh

Accounts Head, Baba Isher Singh (N) Senior Secondary School

Questions finance teams ask.

Can EDU support different fee structures for different programmes or student groups?

Yes. Fee structures can be configured according to institutional requirements such as academic year, campus, class, course, section, category or individual student.

Can payments be collected online and at the counter?

EDU can support connected digital payment workflows alongside institution-managed collection processes, with receipts and student balances kept linked to fee records.

How are outstanding dues and reminders managed?

Finance teams can review outstanding amounts, ageing and follow-up status, then run reminder or recovery workflows according to the institution’s configured policies and communication integrations.

Can concessions and adjustments follow approvals?

Yes. Concessions and adjustments can be controlled through configured approval workflows so the requested adjustment, approver state and final payable remain visible.

How does EDU help reconcile payment gateway transactions?

Payment references, receipts and EDU fee records can be reviewed together so matched transactions, suggested matches and exceptions are easier for finance teams to identify.

Does Fee Management connect with Tally and the wider EDU ERP?

EDU supports connected finance workflows and Tally integration, while Fee Management can also participate in workflows with admissions, student records, transport, hostel, communication and reporting.